Line 125: | Line 125: | ||
<h3>10. OFFICERS </h3> | <h3>10. OFFICERS </h3> | ||
+ | <ol> | ||
<li>10.1. The Treasurer: | <li>10.1. The Treasurer: | ||
<ol> | <ol> | ||
Line 153: | Line 154: | ||
<li>10.6. The Representatives may, with a two-thirds majority, remove any Officer from office by a vote of no confidence and elect a replacement. </li> | <li>10.6. The Representatives may, with a two-thirds majority, remove any Officer from office by a vote of no confidence and elect a replacement. </li> | ||
<li>10.7. Officers must provide the Archivist with up to date contact details, including electronic mail contact details for the list specified in section 10.2.6. </li> | <li>10.7. Officers must provide the Archivist with up to date contact details, including electronic mail contact details for the list specified in section 10.2.6. </li> | ||
+ | </ol> | ||
<h3>11. FINANCES </h3> | <h3>11. FINANCES </h3> | ||
+ | <ol> | ||
<li>11.1. The Representatives shall not make such obligations that could cause it to come into debt, for example by offering a greater sum in underwriting than its total assets. </li> | <li>11.1. The Representatives shall not make such obligations that could cause it to come into debt, for example by offering a greater sum in underwriting than its total assets. </li> | ||
<li>11.2. Withdrawals from central funds shall require two signatures. Signatories shall include: the Treasurer and two persons nominated by the Representatives for this purpose. Except in exceptional circumstances, the Treasurer will be expected to provide one of the signatures. </li> | <li>11.2. Withdrawals from central funds shall require two signatures. Signatories shall include: the Treasurer and two persons nominated by the Representatives for this purpose. Except in exceptional circumstances, the Treasurer will be expected to provide one of the signatures. </li> | ||
+ | </ol> | ||
<h3>12. DISSOLUTION </h3> | <h3>12. DISSOLUTION </h3> | ||
+ | <ol> | ||
<li>12.1. If a Festival does not take place in any period of twenty-eight consecutive calendar months, then IVFDF shall be said to be dissolved, when the following shall be enacted: | <li>12.1. If a Festival does not take place in any period of twenty-eight consecutive calendar months, then IVFDF shall be said to be dissolved, when the following shall be enacted: | ||
<ol> | <ol> | ||
Line 166: | Line 171: | ||
</ol> | </ol> | ||
</li> | </li> | ||
+ | </ol> | ||
<h3>13. CONSTITUTION </h3> | <h3>13. CONSTITUTION </h3> | ||
+ | <ol> | ||
<li>13.1. This constitution may be altered in whole or in part by the assenting vote of at least two-thirds of the Voting Members present at a properly constituted RM. </li> | <li>13.1. This constitution may be altered in whole or in part by the assenting vote of at least two-thirds of the Voting Members present at a properly constituted RM. </li> | ||
<li>13.2. Proposals for alterations to the constitution must be raised for discussion to the electronic mailing list specified in 10.2.6, giving at least three calendar months notice. Final changes must be made available in the same way at least one calendar month before the RM.</li> | <li>13.2. Proposals for alterations to the constitution must be raised for discussion to the electronic mailing list specified in 10.2.6, giving at least three calendar months notice. Final changes must be made available in the same way at least one calendar month before the RM.</li> | ||
Line 178: | Line 185: | ||
<h3>1. ANNUAL REPRESENTATIVES MEETING </h3> | <h3>1. ANNUAL REPRESENTATIVES MEETING </h3> | ||
+ | <ol> | ||
<li>1.1. The agenda for the ARM shall include: | <li>1.1. The agenda for the ARM shall include: | ||
<ol> | <ol> | ||
Line 217: | Line 225: | ||
<li>1.4. The ARM shall be held so as to give time for it to be reconvened later in the Festival should no bids be received for the Festival in two years time. </li> | <li>1.4. The ARM shall be held so as to give time for it to be reconvened later in the Festival should no bids be received for the Festival in two years time. </li> | ||
<li>1.5. It is requested but not required that Member Societies nominate students to represent them as Voting Members where possible. </li> | <li>1.5. It is requested but not required that Member Societies nominate students to represent them as Voting Members where possible. </li> | ||
+ | </ol> | ||
<h3>2. EXTRAORDINARY REPRESENTATIVES MEETING </h3> | <h3>2. EXTRAORDINARY REPRESENTATIVES MEETING </h3> | ||
+ | <ol> | ||
<li>2.1. The costs of an ERM shall be borne equally by the Member Societies attending. </li> | <li>2.1. The costs of an ERM shall be borne equally by the Member Societies attending. </li> | ||
+ | </ol> | ||
<h3>3. FESTIVAL COMMITTEE OBLIGATIONS </h3> | <h3>3. FESTIVAL COMMITTEE OBLIGATIONS </h3> | ||
+ | <ol> | ||
<li>3.1. The Festival shall be run in a weekend during February and the first two weeks of March. </li> | <li>3.1. The Festival shall be run in a weekend during February and the first two weeks of March. </li> | ||
<li>3.2. The constitution of the Festival Committee shall state that IVFDF is not liabile for any debt or other obligations arising from the Festival except where agreed by the Representatives. </li> | <li>3.2. The constitution of the Festival Committee shall state that IVFDF is not liabile for any debt or other obligations arising from the Festival except where agreed by the Representatives. </li> | ||
Line 239: | Line 251: | ||
</li> | </li> | ||
<li>3.7. The Festival Committee shall return at least half of any profits they make to central funds. </li> | <li>3.7. The Festival Committee shall return at least half of any profits they make to central funds. </li> | ||
+ | </ol> | ||
<h3>4. EXTERNAL ADVISERS </h3> | <h3>4. EXTERNAL ADVISERS </h3> | ||
+ | <ol> | ||
<li>4.1. A Lead External Adviser and at least one Assistant External Adviser shall be appointed to oversee each Festival Committee, as described in section 1.1.8.2. The External Advisers are appointed for their experience in running a Festival and the Lead External Adviser must have sat on an IVFDF Festival Committee within the last 10 years on appointment. </li> | <li>4.1. A Lead External Adviser and at least one Assistant External Adviser shall be appointed to oversee each Festival Committee, as described in section 1.1.8.2. The External Advisers are appointed for their experience in running a Festival and the Lead External Adviser must have sat on an IVFDF Festival Committee within the last 10 years on appointment. </li> | ||
<li>4.2. External Advisers shall have right of attendance at RMs. </li> | <li>4.2. External Advisers shall have right of attendance at RMs. </li> | ||
Line 250: | Line 264: | ||
<li>4.8. External Advisers must provide the Archivist with up to date contact details, including electronic mail contact details for the list specified in section 10.2.6 of the constitution. </li> | <li>4.8. External Advisers must provide the Archivist with up to date contact details, including electronic mail contact details for the list specified in section 10.2.6 of the constitution. </li> | ||
<li>4.9. External Advisers must respect the confidentiality wishes of the Festival Committee where this does not conflict with alerting Member Societies of the risk of failure of the Festival as specified in section 4.4. </li> | <li>4.9. External Advisers must respect the confidentiality wishes of the Festival Committee where this does not conflict with alerting Member Societies of the risk of failure of the Festival as specified in section 4.4. </li> | ||
+ | </ol> | ||
<h3>5. OFFICERS </h3> | <h3>5. OFFICERS </h3> | ||
+ | <ol> | ||
<li>5.1. The Archivist in aliition to his duties specified in section 10.2 of the constitution: | <li>5.1. The Archivist in aliition to his duties specified in section 10.2 of the constitution: | ||
<ol> | <ol> | ||
Line 278: | Line 294: | ||
</ol> | </ol> | ||
</li> | </li> | ||
+ | </ol> | ||
[[Category:About IVFDF]] | [[Category:About IVFDF]] |
This document presents the constitution as adopted at IVFDF 2004 in Exeter it and was proiduced following discussions and amendments in the Sheffield constitution meeting of October 2003. It has its roots in the recommendations made by IVFDF 2003 in Sheffield and in the Braceborough meeting of 2001. Andrew Swaine, of Cambridge, must be thanked for his efforts in pulling together this project and bringing IVFDF into a new era. Explanatory notes in the form of a Consitution Aliendum are available to provide clarity and further information on the points below.