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<dd> 3.1. A group shall become Member Society of the association if: | <dd> 3.1. A group shall become Member Society of the association if: | ||
<dl> | <dl> | ||
- | <dd> 3.1.1. It is a folk group which is recognised and supported by a British University. </dd> | + | <dd>3.1.1. It is a folk group which is recognised and supported by a British University. </dd> |
<dd>3.1.2. At least two members of the society which are students at a British University are in attendance at a Festival. Each student can only count for one Member Society for this purpose. </dd> | <dd>3.1.2. At least two members of the society which are students at a British University are in attendance at a Festival. Each student can only count for one Member Society for this purpose. </dd> | ||
<dd>3.1.3. It registers its intention to join at the Festival, giving electronic mail contact details for the list specified in section 10.2.6, university affiliation and the names of the two students specified in section 3.1.2. </dd> | <dd>3.1.3. It registers its intention to join at the Festival, giving electronic mail contact details for the list specified in section 10.2.6, university affiliation and the names of the two students specified in section 3.1.2. </dd> | ||
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</dl> | </dl> | ||
</dd> | </dd> | ||
- | < | + | <h3>4. AUTHORITY</h3> |
<dd>4.1. Decisions for the association shall be made by a vote in a Representatives Meeting (RM) as specified in section 5, or an Electronic Vote (EV) as specified in section 8. Such decisions are hereafter referred to as decisions of the Representatives. </dd> | <dd>4.1. Decisions for the association shall be made by a vote in a Representatives Meeting (RM) as specified in section 5, or an Electronic Vote (EV) as specified in section 8. Such decisions are hereafter referred to as decisions of the Representatives. </dd> | ||
<dd>4.2. Where specified, a quorum shall require: | <dd>4.2. Where specified, a quorum shall require: | ||
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</dd> | </dd> | ||
<dd>4.3. The Representatives may make or modify the Standing Orders of the association by an ordinary vote, where they are not in conflict with the constitution.</dd> | <dd>4.3. The Representatives may make or modify the Standing Orders of the association by an ordinary vote, where they are not in conflict with the constitution.</dd> | ||
- | < | + | <h3>5. REPRESENTATIVES MEETINGS </h3> |
<dd>5.1. An RM is defined as either an Annual Representatives Meeting (ARM) or an Extraordinary Representatives Meeting (ERM), run in accordance with the Standing Orders. </dd> | <dd>5.1. An RM is defined as either an Annual Representatives Meeting (ARM) or an Extraordinary Representatives Meeting (ERM), run in accordance with the Standing Orders. </dd> | ||
<dd>5.2. Each Member Society may choose up to two of its members present at the RM to have voting rights at the RM, hereafter referred to as Voting Members. The RM Chair may not be a Voting Member. </dd> | <dd>5.2. Each Member Society may choose up to two of its members present at the RM to have voting rights at the RM, hereafter referred to as Voting Members. The RM Chair may not be a Voting Member. </dd> | ||
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<dd>5.6. The RM Secretary shall record minutes of the meeting and compile a list of Member Societies present, and make them available to all members of the electronic mail list specified in section 10.2.6 within one calendar month of the meeting. The Archivist shall store these records on behalf of IVFDF. </dd> | <dd>5.6. The RM Secretary shall record minutes of the meeting and compile a list of Member Societies present, and make them available to all members of the electronic mail list specified in section 10.2.6 within one calendar month of the meeting. The Archivist shall store these records on behalf of IVFDF. </dd> | ||
<br> | <br> | ||
- | < | + | <h3>6. ANNUAL REPRESENTATIVES MEETING </h3> |
<dd>6.1. An Annual Representatives Meeting (ARM) shall be held at each Festival. </dd> | <dd>6.1. An Annual Representatives Meeting (ARM) shall be held at each Festival. </dd> | ||
<dd>6.2. The current Festival Committee shall take all reasonable steps to make all Member Societies present at the Festival, and all societies eligible to be Member Societies, aware of the ARM and their right of attendance. </dd> | <dd>6.2. The current Festival Committee shall take all reasonable steps to make all Member Societies present at the Festival, and all societies eligible to be Member Societies, aware of the ARM and their right of attendance. </dd> |
Contents |
This document presents the constitution as adopted at IVFDF 2004 in Exeter it and was proiduced following discussions and amendments in the Sheffield constitution meeting of October 2003. It has its roots in the recommendations made by IVFDF 2003 in Sheffield and in the Braceborough meeting of 2001. Andrew Swaine, of Cambridge, must be thanked for his efforts in pulling together this project and bringing IVFDF into a new era. Explanatory notes in the form of a Consitution Addendum are available to provide clarity and further information on the points below.
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