IVFDF - User contributions [en]

2026, York

2026-01-23T21:16:42Z

John Brown: Created page with '{{2020yearheadings}} ==Logo== <gallery>Category:2026&&Category:Logo</gallery> ==Videos== ==Photos== <gallery>Category:2026&&Category:Photo</gallery> ==Programme== <gallery…'

{{2020yearheadings}}

==Logo==
<gallery>Category:2026&&Category:Logo</gallery>

==Videos==

==Photos==
<gallery>Category:2026&&Category:Photo</gallery>

==Programme==
<gallery>Category:2026&&Category:Programme</gallery>

==Other==
<gallery>Category:2026&&Category:Other</gallery>

==Website==

[https://ivfdf2026.org.uk/ IVFDF York 2026]

Future events

2026-01-23T21:15:15Z

John Brown:

One of the greatest aspects of IVFDF is its variety. Each year the festival is organised by a different group (usually associated with a university) with its own flavour and style. It also means that there is always the opportunity for any group that fancies a go to host the festival.

The festival is organised on a 3 year rolling schedule to allow each group plenty of time to make arrangements.
This means that at any point there will usually be 2 or 3 festival committees in existence, one finishing (or in final preparations), one preparing for the next year and potentially one just starting their planning.

If you would like to host and organise the festival all that is required is to come along to the [[Representatives meeting|AGM]] (held each year at the festival) with a basic plan for what you would like to do. The AGM will choose between the various proposals.

If you would like to host the festival but are unsure if your group is up to the task you are welcome to as much or as little help as you feel you require.

Future festivals:

* [https://ivfdf2026.org.uk/ IVFDF York 2026]

[[Category:Future Events]]

Main Page

2026-01-23T21:12:09Z

John Brown:

<h1>What is IVFDF?</h1>

IVFDF stands for 'Inter Varsity Folk Dance Festival' it is an exciting and dynamic festival held at a different university each year. IVFDF has been running since 1951 and is the country's longest continually running folk festival. The tour so far spans over 20 locations as far apart as Exeter in the south and Aberdeen in the north. You don't have to be a student to go, just vaguely young or energetic. The Festival is particularly aimed at students, but it is open to everyone and caters for a wide range of ages and interests with numerous ceilidhs and workshops covering a wide range of dance styles - Scottish Country, Highland, Morris, Rapper Sword, Irish, and Playford are typical examples, with plenty of more exotic workshops varying from year to year.

The keyword is <b>FESTIVAL</b>: basically, hundreds of people attending for three days and two nights of intense dancing, playing music and singing, until they are unbelievably exhausted; A non-stop weekend of music and dance from the British Isles and beyond - there is the option of sleep for those who can bear to miss something.

<h2>Who goes to IVFDF?</h2>
In general the answer is anyone with an interest in lively, young, energetic folk music and dance. Because the festival is aimed in particular at universities it is attended by large numbers of students, ex-students and staff from all around the country - although in some cases ex-student means 30 years or so. But just because it is aimed at students does not mean that we limit who can attend. Anyone who is willing to enjoy and participate is welcome.

If you would like to find out more details on participating organisations can be found on their individual [[Links|web sites]] or a full list of [[Links|members]] who attended the last [[Representatives meeting|reps meeting]] can be found at the start of the [[minutes]] for each IVFDF [[Representatives meeting]].

<h2>Finding out more about IVFDF</h2>
This site contains prolific quantities of information about the festival including a complete [[history]], [[:Category:Photo|photos]] and details of the [[constitution]] however if that is not enough for you there is also a [[mailing lists|mailing list]] available
that you can join and an [[Announce mailing list|archive]] of postings to the mailing list is available on the site.

<h2>IVFDF 2026</h2>
This years IVFDF [[2026, York|2026]] will be held on Feb 27th - March 1st and will be hosted by York. See the festival website [https://ivfdf2026.org.uk/] for more information.

<h2>Societies</h2>
IVFDF is made up from student folk societies, and has a role in helping those societies and new societies starting up.

We've produce a list of resources that can help societies, and our [[Officers|Development Officer]] is always willing to help.

<ul>
<li>[[Resource_list]]</li>
</ul>

<h2>The Audio Documentary</h2>

A sneak preview interview recorded at IVFDF Bristol which will be part of our audio documentary is now available to download.

[http://www.ivfdf.org/download/audiodoc/andrew_patterson.mp3 Mp3]   [http://www.ivfdf.org/download/audiodoc/andrew_patterson.ogg Ogg]  [http://www.ivfdf.org/download/audiodoc/andrew_patterson.flac Flac]

[[Category:About IVFDF]]

Future events

2025-02-21T21:21:52Z

John Brown:

One of the greatest aspects of IVFDF is its variety. Each year the festival is organised by a different group (usually associated with a university) with its own flavour and style. It also means that there is always the opportunity for any group that fancies a go to host the festival.

The festival is organised on a 3 year rolling schedule to allow each group plenty of time to make arrangements.
This means that at any point there will usually be 2 or 3 festival committees in existence, one finishing (or in final preparations), one preparing for the next year and potentially one just starting their planning.

If you would like to host and organise the festival all that is required is to come along to the [[Representatives meeting|AGM]] (held each year at the festival) with a basic plan for what you would like to do. The AGM will choose between the various proposals.

If you would like to host the festival but are unsure if your group is up to the task you are welcome to as much or as little help as you feel you require.

Future festivals:

* [https://sheffield-ivfdf.org.uk/ IVFDF Sheffield 2025]

[[Category:Future Events]]

User:John Brown

2022-02-21T21:23:54Z

John Brown:

The current IVFDF Technical Officer, and caller (http://www.ceilidhcalling.co.uk)

Template:2010yearheadings

2018-02-21T10:10:33Z

John Brown:

<div style="border:1px solid #aaaaaa; background-color:#f9f9f9; padding:5px; padding-top:0px; font-size: 95%; width: 500px;">
{{Decadeheadings}}
[[2010, Durham|2010]] | [[2011, Bristol|2011]] | [[2012, Aberdeen|2012]] | [[2013, Sheffield|2013]] | [[2014, Edinburgh|2014]] | [[2015, Exeter |2015]] | [[2016, Warwick|2016]] | [[2017, Cambridge| 2017]] | [[2018, Sheffield|2018]]
</div>

Template:2010yearheadings

2018-02-21T10:10:23Z

John Brown:

Template:2010yearheadings

2018-02-21T10:09:28Z

John Brown:

<div style="border:1px solid #aaaaaa; background-color:#f9f9f9; padding:5px; padding-top:0px; font-size: 95%; width: 500px;">
{{Decadeheadings}}
[[2010, Durham|2010]] | [[2011, Bristol|2011]] | [[2012, Aberdeen|2012] | [2013, Sheffield|2013] | [2014, Edinburgh|2014] | [2015, Exeter |2015] | [2016, Warwick|2016] | [2017, Cambridge| 2017] | [2018, Sheffield|2018] ]
</div>

File:2017-ticket-launch-poster.pdf

2018-02-21T10:04:06Z

John Brown: Category:History Category:2017 Category:Cambridge Category:Other Cambridge 2017 Ticker Launch Poster

[[Category:History]]
[[Category:2017]]
[[Category:Cambridge]]
[[Category:Other]]

Cambridge 2017 Ticker Launch Poster

File:2017-sticker.jpg

2018-02-21T10:03:13Z

John Brown: Category:History Category:2017 Category:Cambridge Category:Other Cambridge 2017 Sticker

[[Category:History]]
[[Category:2017]]
[[Category:Cambridge]]
[[Category:Other]]

Cambridge 2017 Sticker

File:2017-poster-a4.pdf

2018-02-21T10:02:51Z

John Brown: Category:History Category:2017 Category:Cambridge Category:Other Cambridge 2017 Poster A4

[[Category:History]]
[[Category:2017]]
[[Category:Cambridge]]
[[Category:Other]]

Cambridge 2017 Poster A4

File:2017-poster-a3.pdf

2018-02-21T10:02:22Z

John Brown: Category:History Category:2017 Category:Cambridge Category:Other Cambridge 2017 Poster A3

[[Category:History]]
[[Category:2017]]
[[Category:Cambridge]]
[[Category:Other]]

Cambridge 2017 Poster A3

File:2017-poster-a5.pdf

2018-02-21T10:01:06Z

John Brown: Category:History Category:2017 Category:Cambridge Category:Other A5 Poster

[[Category:History]]
[[Category:2017]]
[[Category:Cambridge]]
[[Category:Other]]

A5 Poster

File:2017-business-card.pdf

2018-02-21T10:00:19Z

John Brown: Category:History Category:2017 Category:Cambridge Category:Other Business card

[[Category:History]]
[[Category:2017]]
[[Category:Cambridge]]
[[Category:Other]]

Business card

File:T-shirt-design-2-2017.pdf

2018-02-21T09:59:33Z

John Brown: Category:History Category:2017 Category:Cambridge Category:Other Cambridge 2017 Programme

[[Category:History]]
[[Category:2017]]
[[Category:Cambridge]]
[[Category:Other]]

Cambridge 2017 Programme

File:T-shirt-design-2017.pdf

2018-02-21T09:58:35Z

John Brown: Category:History Category:2017 Category:Cambridge Category:Other Cambridge 2017 Programme

[[Category:History]]
[[Category:2017]]
[[Category:Cambridge]]
[[Category:Other]]

Cambridge 2017 Programme

File:Program 2017.pdf

2018-02-21T09:56:21Z

John Brown: Category:History Category:2017 Category:Cambridge Category:Programme Cambridge 2017 Programme

[[Category:History]]
[[Category:2017]]
[[Category:Cambridge]]
[[Category:Programme]]

Cambridge 2017 Programme

File:Ivfdf 1955 sheffield display.png

2018-02-01T13:36:13Z

John Brown: Category:History Category:Photo Category:1955 Category:Birmingham Photo is of the "Sheffield display, dancing The Black Boy"

[[Category:History]]
[[Category:Photo]]
[[Category:1955]]
[[Category:Birmingham]]

Photo is of the "Sheffield display, dancing The Black Boy"

File:Ivfdf 1955 handswoth.png

2018-02-01T13:31:36Z

John Brown: Category:History Category:Photo Category:1955 Category:Birmingham Photo is of the "Handsworth Sword Dance"

[[Category:History]]
[[Category:Photo]]
[[Category:1955]]
[[Category:Birmingham]]

Photo is of the "Handsworth Sword Dance"

Future events

2014-09-07T11:26:43Z

John Brown:

One of the greatest aspects of IVFDF is its variety. Each year the festival is organised by a different group (usually associated with a university) with its own flavour and style. It also means that there is always the opportunity for any group that fancies a go to host the festival.

The festival is organised on a 3 year rolling schedule to allow each group plenty of time to make arrangements.
This means that at any point there will usually be 2 or 3 festival committees in existence, one finishing (or in final preparations), one preparing for the next year and potentially one just starting their planning.

If you would like to host and organise the festival all that is required is to come along to the [[Representatives meeting|AGM]] (held each year at the festival) with a basic plan for what you would like to do. The AGM will choose between the various proposals.

If you would like to host the festival but are unsure if your group is up to the task you are welcome to as much or as little help as you feel you require.

Future festivals:

* [http://www.ivfdf2015.org.uk/ IVFDF Exeter 2015]

[[Category:Future Events]]

History 2010 - 2019

2014-02-24T10:36:54Z

John Brown:

Ivfdf till

2014-02-20T01:03:14Z

John Brown:

=User Guide=

==Introduction==
The till system was initially developed for IVFDF 2008 by Brian Quinion, it was design to handle the collection of advanced tickets, and sell tickets during the festival.

The till system today is still there to handel those two functions, however it's now more integrated with the IVFDF shop wordpress plugin and provides real-time reporting on sales.

==Usage==

===Collecting Pre Booked Tickets===
The till system will have stored the details of all the tickets sold on-line prior to the festival. When a customer want to collect their tickets (and T-Shirts etc) the process is quite simple.

The till's screen is divided into 2 halves, the left half handling search, the right half deals with quantities.

====The General Case====
When a customer arrives to collect their tickets they should have with them their booking letter. The booking letter has a barcode that can be scanned in to find their ticket.

To scan in the barcode you select the search box with the mouse, place the barcode scanner over the barcode and pull the trigger. The customers order should then appear under the search box, you then click on the select button next to the customers order.

Once the order is selected the quantity half of the screen (on the right) will update to show you how many of each kind of ticket the customer bought. Once you've given the customer all their tickets you press the collected button. This marks the order as collected so it can't be collected a second time.

====The customer forgot to bring the booking letter====
If the customer has forgot their booking letter you can search on other details to find their order. You can search by the name of the person who booked the tickets, or their email address or phone number.

Once you've found their order you just click select and deal with it as you would for the barcode.

====Partial Collection====
If once you've found a customers order, and they don't wish to collect part of it now (e.g. I bought a ticket for me and a friend can I just take mine now ? ) the till system can do this. In the right-hand half of the screen you can adjust the quantities, you simple reduce the quantities to be the same as what the customer wants to collect now. Then click collect.

This will mark the order as partially collected, and the next time the order is selected it will only allow the outstanding amounts to be collected.

===Making a new sale===
Not every one will have bought their ticket in advance, some people want to buy a ticket during the festival.

The right-hand half of the screen has a list of all the things a customer can buy, with pricing for waged un-waged etc and a quantity box for each type. Using the + and - button you can change the quantities to match what the customer wants. The total price is updated at the bottom of the product list. Once you've given the tickets to the customer and taken the money press the buy button.

If you are sharing a till with someone else, never clear their order or change it, just get the customer to wait until the other person has finished with the till. As sales only get recorded once the buy button is pressed if you don't wait you risk the system loosing track of sales, making the financial data incorrect.

=Admins Guide=

==Introduction==
The admin guide is intended for whomever is setting up the till system at each festival. It's broken in to two sections covering the initial install/setup of the till system, and administrating the till system once it is setup.

==Install/Setup==
The till server is provided as a virtual machine image by the Archivist he/she/they will provide you with a url to download it from.

In order to run the Virtual Server you will need to download and install Virtual Box (https://www.virtualbox.org/wiki/Downloads). Once Virtual Box is installed you import the till server image (File=>Import Appliance).

All the settings should now be set correctly for the Till Server except for one which you will have to change (as it's different for every host).

Select settings, then go to the network settings tab and choose the interface you want the server to use. While your running the server at home prior to the festival you will want to select the interface you use to connect to the internet. During the festival choose the interface you use to connect to the reception network.

After saving your settings you can then start the server.

===Networking===
The server expects to be able to get an ip address via DHCP, whist at home this will not be a problem during the festival you will need to make sure there is one dhcp server running on your reception network.

To find out the servers IP you can login as user ivfdf with the password ivfdf, and on the desktop you'll find an application labeled "Get IP" if you run that it will tell you the servers ip.

===Setting up the tills===
Once the till server is running you can connect to it with a web browser, simply enter http://<ip addr> where <ip addr> is replaced with the ip address of the server. That browser is now showing the till screen, simply press F11 to go full-screen and your ready.

==Administrating the Till System==
The till system is administrated using a web browser simply go to http://<ip addr>/admin where <ip addr> is replaced with the ip address of the server.

Once on the admin screen you can import orders from the web shop, view financial data, or backup the server.

===Just before the festival===
The wordpress shop plugin allows you to download all the orders its taken. Just before the festival you will want to switch off the taking of orders from the shop and download all the orders.

In wordpress login to the admin system (http://yoursite/wp-admin/), and from the menu along the left hand site choose Dashboard => Store Sales. If you scroll down to the bottom of the page you will see the option "Download CSV", click on that link and save the file that starts downloading.

In the till admin system select "Import Orders" then choose the file you've just downloaded then press Submit. The orders will then upload into the Till system and after a few seconds you should see the message "The orders have been imported". If you don't see that message contact the Archivist.

Once you've uploaded the orders select "Broken Down Revenues" and check the total matches the total displayed in wordpress.

Once the Till is being used to sell tickets during the festival don't upload the order data again, as that will wipe all the till sales.

===During The Festival===
While the festival is running the admin system can be used to check the running totals for ticket sales.

===After The Festival===
Once the festival is complete select "Download Data" then click on "Backup" send the file you then download to the archivist.

Ivfdf till

2014-02-19T22:02:34Z

John Brown:

Ivfdf till

2014-02-19T21:56:39Z

John Brown:

=User Guide=

==Introduction==
The till system was initially developed for IVFDF 2008 by Brian Quinion, it was design to handle the collection of advanced tickets, and sell tickets during the festival.

The till system today is still there to handel those two functions, however it's now more integrated with the IVFDF shop wordpress plugin and provides real-time reporting on sales.

==Usage==

===Collecting Pre Booked Tickets===
The till system will have stored the details of all the tickets sold on-line prior to the festival. When a customer want to collect their tickets (and T-Shirts etc) the process is quite simple.

The till's screen is divided into 2 halves, the left half handling search, the right half deals with quantities.

====The General Case====
When a customer arrives to collect their tickets they should have with them their booking letter. The booking letter has a barcode that can be scanned in to find their ticket.

To scan in the barcode you select the search box with the mouse, place the barcode scanner over the barcode and pull the trigger. The customers order should then appear under the search box, you then click on the select button next to the customers order.

Once the order is selected the quantity half of the screen (on the right) will update to show you how many of each kind of ticket the customer bought. Once you've given the customer all their tickets you press the collected button. This marks the order as collected so it can't be collected a second time.

====The customer forgot to bring the booking letter====
If the customer has forgot their booking letter you can search on other details to find their order. You can search by the name of the person who booked the tickets, or their email address or phone number.

Once you've found their order you just click select and deal with it as you would for the barcode.

====Partial Collection====
If once you've found a customers order, and they don't wish to collect part of it now (e.g. I bought a ticket for me and a friend can I just take mine now ? ) the till system can do this. In the right-hand half of the screen you can adjust the quantities, you simple reduce the quantities to be the same as what the customer wants to collect now. Then click collect.

This will mark the order as partially collected, and the next time the order is selected it will only allow the outstanding amounts to be collected.

===Making a new sale===
Not every one will have bought their ticket in advance, some people want to buy a ticket during the festival.

The right-hand half of the screen has a list of all the things a customer can buy, with pricing for waged un-waged etc and a quantity box for each type. Using the + and - button you can change the quantities to match what the customer wants. The total price is updated at the bottom of the product list. Once you've given the tickets to the customer and taken the money press the buy button.

If you are sharing a till with someone else, never clear their order or change it, just get the customer to wait until the other person has finished with the till. As sales only get recorded once the buy button is pressed if you don't wait you risk the system loosing track of sales, making the financial data incorrect.

=Admins Guide=

==Introduction==
The admin guide is intended for whomever is setting up the till system at each festival. It's broken in to two sections covering the initial install/setup of the till system, and administrating the till system once it is setup.

==Install/Setup==
The till server is provided as a virtual machine image by the Archivist he/she/they will provide you with a url to download it from.

In order to run the Virtual Server you will need to download and install Virtual Box (https://www.virtualbox.org/wiki/Downloads). Once Virtual Box is installed you import the till server image (File=>Import Appliance).

All the settings should now be set correctly for the Till Server except for one which you will have to change (as it's different for every host).

Select settings, then go to the network settings tab and choose the interface you want the server to use. While your running the server at home prior to the festival you will want to select the interface you use to connect to the internet. During the festival choose the interface you use to connect to the reception network.

After saving your settings you can then start the server.

===Networking===
The server expects to be able to get an ip address via DHCP, whist at home this will not be a problem during the festival you will need to make sure there is one dhcp server running on your reception network.

To find out the servers IP you can login as user ivfdf with the password ivfdf, and on the desktop you'll find an application labeled "Get IP" if you run that it will tell you the servers ip.

===Setting up the tills===
Once the till server is running you can connect to it with a web browser, simply enter http://<ip addr> where <ip addr> is replaced with the ip address of the server. That browser is now showing the till screen, simply press F11 to go full-screen and your ready.

==Administrating the Till System==
The till system is administrated using a web browser simply go to http://<ip addr>/admin where <ip addr> is replaced with the ip address of the server.

Once on the admin screen you can import orders from the web shop, view finantial data, or backup the server.

===Just before the festival===
The wordpress shop plugin allows you to download all the orders its taken. Just before the festival you will want to switch off the taking of orders from the shop and download all the orders.

In wordpress login to the admin system (http://yoursite/wp-admin/), and from the menu along the left hand site choose Dashboard => Store Sales. If you

Ivfdf till

2014-02-19T21:48:29Z

John Brown:

Ivfdf till

2014-02-19T21:41:26Z

John Brown:

=User Guide=

==Introduction==
The till system was initially developed for IVFDF 2008 by Brian Quinion, it was design to handle the collection of advanced tickets, and sell tickets during the festival.

The till system today is still there to handel those two functions, however it's now more integrated with the IVFDF shop wordpress plugin and provides real-time reporting on sales.

==Usage==

===Collecting Pre Booked Tickets===
The till system will have stored the details of all the tickets sold on-line prior to the festival. When a customer want to collect their tickets (and T-Shirts etc) the process is quite simple.

The till screen is divided into 2 half's, the left half handling search, the right half deals with quantities.

====The General Case====
When a customer arrives to collect their tickets they should have with them their booking letter. The booking letter has a barcode that can be scanned in to find their ticket.

To scan in the barcode you select the search box with the mouse, place the barcode scanner over the barcode and pull the trigger. The customers order should then appear under the search box, you then click on the select button next to the customers order.

Once the order is selected the quantity half of the screen (on the right) will update to show you how many of each kind of ticket the customer bought. Once you've given the customer all their tickets you press the collected button. This marks the order as collected so it can't be collected a second time.

====The customer forgot to bring the booking letter====
If the customer has forgot their booking letter you can search on other details to find their order. You can search by the name of the person who booked the tickets, or their email address or phone number.

Once you've found their order you just click select and deal with it as you would for the barcode.

====Partial Collection====
If once you've found a customers order they don't wish to collect part of it now (e.g. I bought a ticket for me and a friend can I just take mine now ? ) the till system can do this. In the righthand half of the screen you can adjust the quantities, you simple reduce the quantities to be the same as what the customer wants to collect now. Then click collect.

This will mark the order as partially collected, and the next time the order is selected it will only allow the outstanding amounts to be collected.

===Making a new sale===
Not every one will have bought their ticket in advance, some people want to buy a ticket during the festival.

The righthand half of the screen has a list of all the things a customer can buy, with pricing for waged un-waged etc and a quantity box for each type. Using the + and - button you can change the quantities to match what the customer wants. The total price is updated at the bottom of the product list. Once you've given the tickets to the customer and taken the money press the buy button.

If you are sharing a till with someone else never clear their order or change it, just get the customer to wait until the other person has finished with the till. As sales only get recorded once the buy button is pressed if you don't wait you risk the system loosing track of sales, making the financial data incorrect.

=Admins Guide=

==Introduction==
The admin guide is intended for whom ever is setting up the till system at each festival. It's broken in to two sections covering the initial install/setup of the till system, and administrating the till system once it is setup.

==Install/Setup==
The till server is provided as a virtual machine image by the Archivist he/she/they will provide you with a url to download it from.

In order to run the Virtual Server you will need to download and install Virtual Box (https://www.virtualbox.org/wiki/Downloads). Once Virtual Box is installed you import the till server image (File=>Import Appliance).

All the settings should now be set correctly for the Till Server except for one which you will have to change (as it's different for ever host).

Select setting, then go to the network settings tab and choose the interface you want the server to use. While your running the server at home prior to the festival you will want to select the interface you use to connect to the internet. During the festival choose the interface you use to connect to the reception network.

After saving your settings you can then start the server.

===Networking===
The server expects to be able to get an ip address via DHCP, whist at home this will not be a problem during the festival you will need to make sure there is one dhcp server running on your reception network.

To find out the servers IP you can login as user ivfdf with the password ivfdf, on the desktop you'll find an application labeled "Get IP" if you run that it will tell you the servers ip.

===Setting up the tills===
Once the till server is running you can connect to it with a web browser, simply enter http://<ip addr> where <ip addr> is replace with the ip address of the server. That browser is then ready to be a till, simply press F11 to go fullscreen and your ready.

==Administrating the Till System==

Ivfdf till

2014-02-19T21:36:15Z

John Brown:

Ivfdf till

2014-02-19T20:05:57Z

John Brown:

Ivfdf till

2014-02-19T16:33:45Z

John Brown: /* Install/Setup */

=User Guide=

==Introduction==
The till system was initially developed for IVFDF 2008 by Brian Quinion to handle giving tickets to people who had bought tickets in advance, and sell tickets during the festival.

The till system today is still there to handel those two functions, however it's now more integrated with the IVFDF shop wordpress plugin and provides real-time reporting on sales.

==Usage==

===Collecting Pre Booked Tickets===
The till system will have stored the details of all the tickets sold on-line prior to the festival. When a customer want to collect their tickets (and T-Shirts etc) the process is quite simple.

The till screen is divided into 2 half's, the left half handling search, the right half deals with quantities.

====The General Case====
When a customer arrives to collect their tickets they should have with them their booking letter. The booking letter has a barcode that can be scanned in to find their ticket.

To scan in the barcode you select the search box with the mouse, place the barcode scanner over the barcode and pull the trigger. The customers order should then appear under the search box, you then click on the select button next to the customers order.

Once the order is selected the quantity half of the screen (on the right) will update to show you how many of each kind of ticket the customer bought. Once you've given the customer all their tickets you press the collected button. This marks the order as collected so it can't be collected a second time.

====The customer forgot to bring the booking letter====
If the customer has forgot their booking letter you can search on other details to find their order. You can search by the name of the person who booked the tickets, or their email address or phone number.

Once you've found their order you just click select and deal with it as you would for the barcode.

====Partial Collection====
If once you've found a customers order they don't wish to collect part of it now (e.g. I bought a ticket for me and a friend can I just take mine now ? ) the till system can do this. In the righthand half of the screen you can adjust the quantities, you simple reduce the quantities to be the same as what the customer wants to collect now. Then click collect.

This will mark the order as partially collected, and the next time the order is selected it will only allow the outstanding amounts to be collected.

===Making a new sale===
Not every one will have bought their ticket in advance, some people want to buy a ticket during the festival.

The righthand half of the screen has a list of all the things a customer can buy, with pricing for waged un-waged etc and a quantity box for each type. Using the + and - button you can change the quantities to match what the customer wants. The total price is updated at the bottom of the product list. Once you've given the tickets to the customer and taken the money press the buy button.

If you are sharing a till with someone else never clear their order or change it, just get the customer to wait until the other person has finished with the till. As sales only get recorded once the buy button is pressed if you don't wait you risk the system loosing track of sales, making the financial data incorrect.

=Admins Guide=

==Introduction==
The admin guide is intended for whom ever is setting up the till system at each festival. It's broken in to two sections covering the initial install/setup of the till system, and administrating the till system once it is setup.

==Install/Setup==
The till server is provided as a virtual machine image by the Archivist he/she/they will provide you with a url to download it from.

In order to run the Virtual Server you will need to download and install Virtual Box (https://www.virtualbox.org/wiki/Downloads). Once Virtual Box is installed you import the till server image (File=>Import Appliance).

All the settings should now be set correctly for the Till Server except for one which you will have to change (as it's different for ever host).

Select the

Ivfdf till

2014-02-19T16:28:17Z

John Brown: Created page with '=User Guide= ==Introduction== The till system was initially developed for IVFDF 2008 by Brian Quinion to handle giving tickets to people who had bought tickets in advance, and s…'

History 2010 - 2019

2014-02-19T11:57:06Z

John Brown:

History 2010 - 2019

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John Brown:

History 2000 - 2009

2014-02-19T11:54:24Z

John Brown:

[[History 2010 - 2019|2010-2019]]   |   [[History 2000 - 2009|2000 - 2009]]   |   [[History 1990 - 1999|1990 - 1999]]   |   [[History 1980 - 1989|1980 - 1989]]   |   [[History 1970 - 1979|1970 - 1979]]   |   [[History 1960 - 1969|1960 - 1969]]   |   [[History 1950 - 1959|1950 - 1959]]

<historylist>
2009|Exeter|2009.gif|A very successful IVFDF, which lead to Exeter laying claim to the most tickets sold crown.|http://www.ivfdf.org/mirror/2009/
2008|Sheffield|2008.gif|The first IVFDF to use social networking (facebook) to advertise/promote the festival. It was also the first IVFDF to take debit/credit card payments directly for advanced tickets.|http://www.ivfdf.org/mirror/2008/
2007|Edinburgh|2007.gif|The first festival to allow tickets to be bought on-line (via paypal).|http://www.ivfdf.org/mirror/2007/
2006|Cambridge|2006.gif|As ever a stunning line up from the Cambridge Crowd, including Stömp, American Contra workshop and dance with Diane Silver and Changeling both on tour from the States. "Scotland's Ace Accordionist" Sandy Brechin's band The Sensational Jimmy Shandrix Experience more details on their website.|http://www.ivfdf.org/mirror/2006/
2005|East Anglia|2005.gif|Possible the smallest committee so far. Running a very superior festival|http://www.ivfdf.org/mirror/2005/
2004|Exeter|exeter.gif||http://www.ivfdf.org/mirror/2004/
2003|Sheffield|2003.gif|The first IVFDF I've heard of that sold out. Going to need bigger venues next year!|http://www.ivfdf.org/mirror/2003/
2002|St. Andrews|2002.gif|IVFDF wandered all the way north to this quiet coastal village. St. Andrews had less time than most festivals to prepare as originally 2002 was intended to be hosted at Manchester, however St. Andrews managed to put together a remember-able IVFDF despite this fact.|http://www.ivfdf.org/mirror/2002/
2001|Cambridge|2001.gif|The first time IVFDF has been held in a school, which turned out to be an ideal site|http://www.ivfdf.org/mirror/2001/
2000|Glasgow|2000.gif|A very successful festival held over the various buildings of Glasgow University|http://www.ivfdf.org/mirror/2000/
</historylist>
[[Category:History]]

File:22nd IVFDF (Durham) Page 7.png

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John Brown: Category:History Category:1972 Category:Durham Category:Programme